Congratulations on completing your programme!
Here you can find all important information about eg. issuing certificates of completion and the graduation ceremonies.
Issuing certificates of completion
Certificates of completion are ready to pick up approx. four weeks after completing your programme of study (taking a Bachelor’s/Master’s/Diploma examination or having your examination book approved). You will receive an email when the certificates are ready.
As you approach the end of your degree programme, the university will ask you to provide information on your experience abroad (mobility) during your studies. “Statistik Austria” has been commissioned to carry out this survey by decree of the Federal Minister of Science and Research. Based on this decree, all students who have completed a degree programme must complete this survey.
Please fill out the online form www.statistik.at/uhstat/uhstat2/. Once you have completed the survey, please print out the confirmation of participation in the data collection and present this confirmation when you collect your final documents.
Students submitting a Doctoral dissertation can find relevant information on the Certificates of completion & graduation ceremonies page.
When and how is my degree conferred?
Degrees have not been conferred at graduation ceremonies since 1997. Instead a conferral letter is issued at the first available opportunity. Approximately four weeks after completing your programme (passing the Bachelor’s/Master’s/Diploma examination or having your examination book approved), you will receive an email to your edu.aau.at email address telling you that your certificates of completion (conferral notification, Bachelor’s/Master’s/Diploma certificate and diploma supplement) are ready to collect.
When can I start using my degree title?
Officially you can use your degree title as soon as you have received your conferral notification.
Who is authorised to pick up my conferral notification for me?
After providing your signature when gaining your new degree, you are the only person who is permitted to pick up your conferral notification.
What is the difference between a conferral notification and a certificate?
The conferral notification is a DIN A4 document that is recognised by law and proves that your degree has been conferred. This notification is issued automatically within four weeks of completing your programme of study and must be handed over to you in person.
For a small fee, you can also order a DIN A3 certificate packed inside a tube. You can receive the certificate at a graduation ceremony or collect it from the Admissions and Examinations Office on the first working day after the next graduation ceremony.
Am I obliged to attend a graduation ceremony or purchase a certificate?
No, you’re not obliged to do either. Your new degree will be awarded to you via a conferral notification.
When and how can I register for a graduation ceremony?
Once the completion of your programme of study has been recorded in the system (passing your Bachelor’s/Master’s/Diploma examination or approval of your examination book), the registration link for the graduation ceremony will be unlocked in the Student Portal. You can then register for the ceremony.
If you would like to celebrate this milestone with family and friends, select the “Register for a graduation ceremony” option instead of “Certificate only with no graduation ceremony”. Pay the fee for the relevant ceremony (you can find the account details under the Info button in “Graduation Ceremony registration”) and upload a scanned copy of your payment confirmation slip.
Can I get a certificate even if I don’t attend a graduation ceremony?
Yes, you can do that too. Open “Register for a graduation ceremony” under “Applications” in the Student Portal and select the “Certificate only with no graduation ceremony” option.
Do I have to attend the next possible graduation ceremony?
No. You are entitled to register for a graduation ceremony or to receive a certificate without attending a graduation ceremony within a year of completing your programme of study. You can also choose to attend a ceremony at a later date.
What time are graduation ceremonies held?
An email invitation for the graduation ceremonies will be sent to your university email account within ten days of registration. The exact time of the ceremonies is not available before this date. The Office of Academic Affairs is responsible for organising and running the graduation ceremonies and asks you to bear in mind that no queries about the ceremonies can be answered before the ten-day period has expired.
I have just missed the registration deadline for a ceremony. Can I still register?
No. Unfortunately the process of organising the graduation ceremonies means that it is not possible to register after the registration deadline for a certain ceremony has passed. You are, however, entitled to register for a graduation ceremony or to receive a certificate without attending a graduation ceremony within a year of completing your programme of study and can therefore register for the next available graduation ceremony date.
Further information about graduation ceremonies
Further information about graduation ceremonies can be found on the Graduation ceremonies at Alpen-Adria-Universität Klagenfurt page.
You can celebrate passing your study programme by attending a graduation ceremony.
Have you paid your university fees?
Have you paid your university fees for the summer semester and completed your programme of study before 30 April (in summer semester 2020 by 30 June 2020)? Or have you paid your fees for the winter semester and completed your programme of study before 30 November? No problem! Both your university fees and the student union fee can be reimbursed. You can find the reimbursement request form here:
Have another question?
Please contact us at:
Admissions and Examinations Office
E-mail: studienabteilung [at] aau [dot] at