Please read these pages carefully and be prepared to respect the deadlines indicated below.
Information for incoming exchange students
Application, Admission to the AAU & Acceptance Letter*
* This section applies to Erasmus+ and Joint Study students only (not for Double Degree)
Incoming exchange students have to be nominated by their home university exclusively via our Mobility Information System (MOBIS). Once we have accepted your online nomination in MOBIS, you will receive your username and a link to set a password to access MOBIS and to upload the required application documents within the given deadline.
Please note that sending application documents via e-mail or post will not be accepted. Application Deadlines: June 1st for winter term Nov. 1st for summer term Once your application has been proceeded and approved, the AAU’s Admission Office will send you the Acceptance Letter (“Bescheid”) to the e-mail address indicated in MOBIS. You will also be notified per e-mail as soon as the Admission Office accepts your application.
After arriving in Klagenfurt, you have to use your MOBIS username and password to access your online AAU student account to log into the system, use campus wifi and register for courses. Therefore, make sure you do not to forget your MOBIS username and password.
Welcome Day & Orientation Week
The International Office holds a Welcome Day for incoming exchange students on the first Monday of each semester. During this event, you will get useful information regarding your exchange semester/s in Klagenfurt. Please note that your attendance is mandatory! If you cannot attend the Welcome Day for any reason (e.g. you have a lecture at the same time or your flight/train/bus cannot arrive on time), please let us know in advance so that we can arrange a separate appointment for you.
The first week of the semester is your Orientation Week, during which you are invited to participate in a guided tour through the AAU’s university campus & library, a historical & practical city tour, instructions to the AAU’s course management system moodle. The Austrian Student Union (section Entrée) will also organize activities and events for incoming exchange students. As some courses already start in the first week of the semester, you can choose in which activities you would like to join us, attendance is only mandatory on our Welcome Day. A more detailed schedule of the upcoming semester’s Orientation Week follows in time.
List of Courses
The AAU does not offer a course module for incoming exchange students, but you can attend courses of different fields of studies (provided that there are no special requirements to fulfill). You can find the description of the courses and requirements by clicking on the number of each course.
General list of courses taught at the AAU (German). If you want to see the list of courses of a certain degree program, please select the degree program first, then click on “LV-Liste” (= course list) and choose your semester. The course list for the winter semester should be available by the end of July 2015, for the summer semester by the end of December 2015. Many lectures are generally similar to those of “Winter 14” or “Sommer 15”, but will not be exactly the same.
German language courses -> as explained in “General German Language Course”
Courses offered by the Department of English and American Studies are not open for students who want to work on a basic level of English. The department of English and American Studies requires a minimum level of B1/B2 (European Framework) for regular courses taught in English.
Course registration is only possible upon arrival in Klagenfurt. After consulting with the International Office, you have to enroll personally in the Admission Office. Make sure to take your passport/ID with you. In the Admission Office, you will be given your student ID, which will only be valid once you have transferred the ÖH-Fee (an obligatory fee for all students in Austria commissioned by the Austrian National Union of Students). Once the University receives your bank transfer for the ÖH-fee (around one week after transference), you can log in with your AAU student account and register for courses online.
Should your classes start before the online system allows you to register, please register personally at the beginning/end of the first class by telling your lecturer that you are an exchange student. Please check within the first two weeks of the semester, if your courses appear on the list (retrievable in AAU student account as “Meine Lehrveranstaltungen”). (Please note: Only grades of courses you have successfully registered for will appear on your Certificate of Academic Performance!)
Kindly note that you will not receive ECTS for doing the research on your thesis during your exchange semester/s at the AAU as you will hand in your thesis at your home university and not in Klagenfurt.
General German Language Course
Attending the General Language Course is not compulsory for incoming exchange students. German language courses are considered as extra-curricular program and therefore are NOT free of charge.
The General Language Course starts at the beginning of the semester (October and March) and consists of two teaching sessions (3 learning units each) per week. You have to enroll personally in the office of “Deutsch in Österreich”, Service Building, 2nd floor. In one semester only one general language course can be attended. Course participants are placed in the appropriate class (according to their language level) after sitting a placement test at the beginning of the semester.
Fees: As an exchange student for the academic year 2015/16 we can offer you a subsidized place in the German semester course. The reduced fee for incoming exchange students in their first semester is € 30,- (instead of the regular course fee of € 420,-). Please note that in case you are studying at the AAU for two semesters you can attend the German Semester Course at reduced course fee only once. If you wish to attend the language course in your second semester as well, you have to pay the full price.
In case you do not want to take the German semester course, let us know in time!
How to register: After receiving your student ID (=uni [at] klu.CARD) you can register for the German course at the German Language Center “Deutsch in Österreich” (Service building, 2nd floor, room # K.2.04). Please bring along your student ID and the course fee in cash. Registration hours: Monday to Friday from 09:00 to 12:00, Thursday: 09:00-15:00.
Attendance of the first session of the course is obligatory for all participants and you must not miss more than 3 sessions, if you want to complete the course and get a certificate (= 9 ECTS).
Placement test: If you do not have any knowledge of German, you do not need to sit the placement test, but still have to register personally in the German Language Center office. Please be aware that it is absolutely necessary to register before doing the placement test.
Important Semester Dates
The winter semester officially starts on October 1st and ends on January 31st. The summer semester officially starts on March 1st and ends on June 30th.
Winter semester Official start: October 1st Official end: January 31st
Summer semester Official start: March 1st Official end: June 30th
* Please note that some exams might be scheduled after the official end of the semester (depending on the courses you choose).
Most of our Erasmus+ partner institutions require a letter of confirmation (Erasmus+ confirmation, Arrival/departure confirmation, duration sheet) indicating your arrival/departure dates. Please make sure that you have this confirmation with you, already printed and pre-filled (as well as any other document that you might need) upon your arrival to the International Office.
Certificate of Academic Performance (Transcript of Records)
At the end of your exchange, your home university will usually ask you to provide the official certificate containing the list of courses and grades you have received during your exchange semester/s. At the AAU this official certificate is called “Certificate of Academic Performance” (“Studienerfolgsnachweis”). Please note that you have to generate your personal Certificate of Academic Performance using your AAU student account upon completion of your courses.
The Certificate of Academic Performance contains an official electronic signature and therefore is valid without signature and stamp as it has the probative value of an official document.
Please consider that students of the winter semester 2015/16 staying for one semester at the AAU will have access to the student portal only until April 30, 2016. Students of the summer semester 2016, students staying for the whole academic year (winter and summer semester) only until November 30, 2016. After that date, you will no longer have access to your student portal!
Kindly consider these deadlines when handing in your academic papers. In case you need your Certificate of Academic Performance after the deadline, please contact the Admission Office for assistance.
The Entrée team (a section of the Austrian National Union of Students) offers a buddy system for incoming exchange students. A buddy is a regular student of the AAU who will pick you up at the Klagenfurt airport/train station, take you to your accommodation and help you during the first days in Klagenfurt. Usually, your buddy contacts you via e-mail before you arrive in Klagenfurt.
If you wish to stay in one of the student dormitories during your study in Klagenfurt, you can also book your accommodation via the Austrian housing agency “OeAD”. Please fill out the online registration form for accommodation in Klagenfurt and click on “apply here” at the bottom of the page. After completing the online application, you will receive an e-mail with instructions on how to transfer the deposit. The housing office can reserve accommodation only for students who completed the online registration and transferred the deposit within the deadline.
Please note that OeAD only has a quota of allotted rooms and therefore cannot guarantee accommodation.
For questions regarding accommodation, please contact the OeAD’s Housing Office Klagenfurt directly via e-mail: housing-klagenfurt [at] oead.at or telephone + 43 (0)463 2700 9234.