Uploading and submitting the thesis

How do I upload my thesis?

You can upload your thesis independently of your coursework.
However, you can only upload your thesis once two reviewers have been appointed. Therefore, please check that both of your reviewers have been entered in the Student Portal under the ‘Wissenschaftliche Arbeiten / Academic Theses’ link. If not, please provide their details as soon as possible: Requesting reviewers
Please remember that the bound copies of your thesis must reach the Admissions and Examinations Office within seven days of upload. Therefore, please only upload your thesis if you are sure that you can meet this deadline.

Formal criteria concerning the structure of your thesis

Please refer to the Gestaltung des Titelblatts (or design of the title page template if your thesis is written in English).
Please attach the current version of the Eidesstattlichen Erklärung (or affidavit in English).
The contents of both these templates must be included in full, however the layout can be adapted to the style of your thesis.
Aside from these two templates, you can format your thesis according to your own personal preferences (font, margins, spacing, paper quality, colour or black and white, etc.) You can also decide whether or not you want to include your abstract and/or CV.

What do I need to remember during the upload process?

During the upload process, you will be asked to provide the metadata for your thesis (to be provided to national and international libraries.) It is a good idea to make sure that you have prepared the following in advance:

– Abstract in the language your thesis is written in (500–5000 characters)

– Abstract in English (if not already submitted as part of the previous point)

– Title of your thesis in the language it is written in and in English

– Subtitle of your thesis in the language it is written in and in English

– Keywords on the topic of your thesis in the language it is written in and in English

Upload your thesis in the Student Portal under the link “Wissenschaftliche Arbeiten / Academic Theses”:
Create a PDF version of the thesis (max. file size: 70 MB) and upload along with all facts and information. Check your information. If you select ‘Submit work’, you give your consent for the submission of your work, for it to be checked using DocoL©c internet plagiarism software, and confirm the upload. If you abort the submission process, your thesis will not be submitted and you can repeat the process again with a new or amended document. If you complete the submission, you cannot revoke it or amend the document.
The compulsory submission of your thesis to the Austrian National Library (ANL) is completed in electronic format only (cf. Statute, Part B, § 19 (10)). You can give the ANL permission to publish your thesis (1) on the Internet, (2) throughout the entire ANL network (multiple access) or (3) on a single ANL workstation (individual access) to an unspecified group of people.
If you intend to publish a thesis as a book, please contact the publisher promptly so that you can choose your preferred form of electronic publication. If even the third option is problematic for the publisher, you are entitled to make an application to restrict access to your thesis (put in place a bar) under ‘My applications’ / ‘Make a new application’ in your university account.
If you have difficulties with the upload, please contact the Central Computing Services Helpdesk (CCS) (tel. +43 463 2700 9666) for advice.
After uploading, you have initiated the next step, i.e. your electronic thesis is archived and the plagiarism check takes place automatically. In the Student Portal, the status of your thesis will now be set to “uploaded”.

The next step: Submit your thesis to the Admissions and Examinations Office within a week of upload.

Please do not wait for the results of the plagiarism check. This is usually provided with the expert report. Take the same file you used for the upload to the copy shop and/or binder as soon as you can.
Have four copies of your thesis printed and bound (for your reviewers, the examiner and the chair of the defence/viva).
It is up to you whether your thesis is black and white or colour, hardcover (linen or (artificial) leather) softcover (cardboard with linen edging/spine tape) and embossed or not. Spiral binding is not permitted due to its poor durability. For cost reasons, we recommend that you have your work printed double sided.
Please make sure that you sign the affidavit in all copies of your thesis!
Submit the four copies to the Admissions and Examinations Office within one week of uploading the electronic copy. If you are not in Klagenfurt, you can also send your thesis by post to: Studien- und Prüfungsabteilung / Doktorat, Universitätsstr. 65-67, 9020 Klagenfurt.
Your bound copies should be accompanied by the up-to-date contact details (postal and email address) of your reviewers so that your thesis can be forwarded for assessment promptly.
Students of the doctorate in Technical Sciences should send a short popular summary to technik [at] aau [dot] at.